Virtual AGM Registration

Registration in AGMs is essential for verifying attendee identity, ensuring only eligible shareholders or members participate, managing capacity, and enabling secure voting and communication during the meeting. It also helps organizers track attendance and distribute relevant materials.

Streamline AGM registration by offering an easy online form, clear instructions, automated email confirmations, multiple payment options (if applicable), and providing support for troubleshooting or inquiries.

Ensure accurate data collection, verify eligibility, provide clear instructions, maintain security and privacy, offer technical support, and confirm registration via email to avoid any last-minute issues.

Our Events.Studio app streamlines registration with user-friendly forms, real-time data validation, automated confirmations, and secure data handling, ensuring an experience for event participants.

AGM Attendance Tracking

Verify Attendee Identity: Ensure only eligible participants attend by verifying credentials.
Use Reliable Technology: Employ robust tools for accurate attendance tracking.
Real-Time Monitoring: Track attendees in real-time to manage quorum and participation.
Data Privacy: Protect personal data and comply with legal regulations.
Technical Support: Offer help for any issues during check-in or tracking.
Backup Systems: Have contingency plans in case of technical failures.
Attendance Logs: Maintain detailed records for future reference and compliance.

Track attendance in real-time, ensuring accurate records of participants joining the AGM, whether virtually or in person. Automated logging provides transparency and efficiency in managing attendee data.

Create Event

Proxy / Principal Management

Proxy Management
Validity: e.g., incl./excl. SRS
Validation of Principal/Appointed/Attorney (Shares in CDP Register / Register of Members*) and Proxy (Chair / 3rd party)
Pre-Voting
Full name (as per CDP/SRS records), NRIC/passport/company registration no., contact number, and email address
1- Depository Agents (DAs)
Assign Proxy to DA or arrange for participation
2- Appointed Nominees of CPF Agent Bank
Assign Proxy to Nominees( Submissions must be made 7 days before the AGM.
3- SRS Operators
Assign Proxy to Intermediaries or arrange for participation( Submissions must be made 7 days before the AGM)

Efficiently manage proxies and principals, allowing shareholders to appoint representatives. Track proxy assignments, validate authorizations, and ensure secure voting processes for absent shareholders.

Request a demo

Nominee Management

Eligibility Verification: Confirm that nominees meet all eligibility criteria.
Transparent Process: Ensure the nomination process is clear and well-communicated to all stakeholders.
Confidentiality: Safeguard the personal and sensitive information of nominees.
Accurate Documentation: Keep thorough and accurate records of all nominations and related communications.
Compliance: Adhere to legal and organizational guidelines for nominee management.
Fair Evaluation: Implement an impartial evaluation process to avoid biases.
Timely Communication: Inform nominees and stakeholders of key dates, decisions, and next steps promptly.

Handle nominee registrations, ensuring that all nominees are accurately documented and eligible to participate. Manage nominee details and maintain an organized record for smooth AGM proceedings.

Create Event

Trust Globibo’s AGM Services for a superb experience every time—they deliver quality with a smile!

Sebastian Lewis

Abstaining Structures

Clear Definitions: Clearly define what constitutes abstaining and ensure all participants understand the implications.
Accurate Recording: Precisely document abstentions to avoid counting errors.
Transparency: Communicate how abstentions affect voting outcomes, particularly in close votes.
Compliance: Ensure that abstaining options comply with legal and organizational guidelines.
Confidentiality: Respect the privacy of those who choose to abstain.
Real-Time Updates: Provide live updates on the number of abstentions during the meeting.
Impact Analysis: Assess and report how abstentions impact final decisions and quorum requirements.

Implement abstaining structures for shareholders who choose to abstain from voting. Accurately record abstentions and ensure they are reflected in the final vote tally.

Request a demo

Voting Weight Management

Accurate Records: Maintain up-to-date and accurate member ownership and voting rights records.
Clear Voting Procedures: Outline and communicate the voting procedures, including how votes are cast and counted, and how weight is applied.
Proxy Voting Management: If proxy voting is allowed, establish a robust system for managing proxies and ensuring they are valid and accurately represented in the voting weight.
Legal and Regulatory Compliance: Access all relevant legal and regulatory requirements regarding voting weight and procedures.
Transparency: Ensure transparency in how voting weight is calculated and applied.
Dispute Resolution: Establish a process for resolving disputes or challenges related to voting weight or procedures.
Technology Integration: If using technology for voting, ensure that the system accurately reflects the voting weight and is secure against tampering or errors.

Manage voting weights based on shareholder stakes. Ensure accurate representation in vote counts, reflecting the proportionate influence of each shareholder’s voting power.

Create Event

Comprehensive AGM Audit Trails

Clear Timestamping: Record timestamps for all key actions and updates throughout the meeting.
Access Control: Maintain secure access to audit logs and restrict it to authorized personnel only.
Version Control: Track changes to documents and records, including who made the changes and when.
Consistency: Ensure consistency in keeping and reviewing records across all AGMs.
Data Integrity: Implement measures to prevent tampering or unauthorized changes to audit trails.
Regular Reviews: Schedule regular reviews and audits of AGM records to ensure accuracy and completeness.
Compliance: Adhere to legal and regulatory requirements for record-keeping and audit trails.
Backup Procedures: Maintain backups of all records and audit trails to prevent data loss.
Clear Audit Trail Policies: Establish and communicate policies for creating, maintaining, and reviewing audit trails.

Maintain detailed audit trails of all AGM activities, including attendance, voting, and decisions. Thorough record-keeping ensures transparency, compliance, and accountability.

Request a demo

Globibo’s tip-top AGM services: They genuinely care about their customers’ needs.

Angel Margon

AGM Quorum Calculations

Accurate Member Count: Ensure accurate and up-to-date records of all eligible voting members.
Check Membership Categories: Different membership categories may have different quorum requirements—account for these variations.
Verify Attendance: Confirm that the attendance is recorded correctly, including proxies if applicable.
Calculate Quorum Proportion: Apply the correct formula or percentage to calculate the quorum based on the total number of members or shares.
Update Records: Reflect any changes in membership or shares before calculating the quorum.
Legal Compliance: Ensure quorum calculations comply with relevant laws and regulations.
Regular Review: Review quorum requirements and calculation methods to ensure accuracy and compliance.
Contingency Planning: Have a plan in place if the quorum is not met, including procedures for rescheduling or adjournment.

Automatically calculate quorum requirements in real-time, ensuring that the minimum number of participants is met for valid decision-making. Provide alerts if a quorum still needs to be achieved.

Create Event

Academic References for Virtual AGM Registration

Rick Lee

Project Manager – Event Technology

Email: rick.lee@globibo.com

Case Study: Large-scale interpretation with event tech support

News: Globibo facilitates a Virtual AGM platform for NASDAQ-listed company

Portfolio: Event Technology Events Studio

With over 10 years of experience in event technology, Rick is an expert in integrating cutting-edge tech solutions for seamless event execution. His expertise includes audio-visual setups, interactive displays, and live-streaming technologies. Rick’s innovative approach ensures every event is technologically advanced and highly engaging.