Live Streaming & Engagement Tools for AGMs

Globibo’s AGM Solution equips administrators with a powerful suite of live streaming and interactive engagement tools to manage Annual General Meetings (AGMs) efficiently. Whether your meeting is hybrid or fully virtual, Globibo ensures a seamless and controlled live streaming experience that guarantees optimal engagement for all participants. From customizable streaming options to real-time monitoring, our platform helps keep everything running smoothly and securely, offering flexible, interactive solutions for both in-person and remote participants.

Key Features of Globibo’s Live Streaming & Interactive Engagement Tools

1. Reliable Integration with Leading Platforms

Globibo’s AGM solution is designed to integrate seamlessly with leading live streaming platforms such as Zoom, Microsoft Teams, and proprietary platforms. This integration guarantees scalable and reliable broadcasting, ensuring that your AGM is accessible to all participants, whether they are attending in person or virtually.

• Unified Experience: The integration ensures compatibility between in-person and virtual meeting components, allowing for a unified and seamless experience for everyone involved.
• Flexibility: The platform offers flexibility in integrating with your preferred conferencing tools, providing broadcast capabilities that scale with your needs.

2. Customizable Streaming Features

Globibo’s platform gives admins full control over streaming options, enabling them to configure features that enhance participant engagement and overall meeting flow.

• Screen Sharing: Share presentations, documents, and other content effortlessly with both in-person and virtual attendees.
• Live Transcription: Enable real-time captioning for attendees with hearing impairments or those who prefer written content.
• Breakout Rooms: Admins can set up virtual breakout rooms for discussions, ensuring smaller, more focused group conversations during the meeting.

3. Restricted Viewing Access

Ensuring that only authorized participants can view the live stream is crucial for maintaining the security and privacy of AGM proceedings.

• Access Limitation: The live stream is restricted to registered shareholders, proxy holders, and meeting officials, ensuring that only eligible individuals can attend the meeting.
• Secure Authentication: Admins can set up multi-factor authentication, unique access codes, or pre-registered attendee lists, adding an additional layer of security to prevent unauthorized access.

4. Role-Based Permissions

To enhance control over the flow of the meeting, Globibo allows admins to assign specific roles to participants, controlling their level of interaction during the live stream.

• Viewing vs. Participation: Shareholders may only have viewing rights, while panelists or presenters can participate actively in the discussion. This prevents unauthorized participation and ensures smooth meeting flow.
• Custom Permissions: Assign specific permissions to different roles (e.g., shareholders, panelists, moderators) for a more structured and organized meeting.

5. Dynamic Adjustment for Streaming Quality

To ensure optimal video and audio quality for all participants, the platform allows dynamic adjustment based on real-time conditions, such as varying internet speeds.

• Bandwidth Monitoring: Real-time bandwidth monitoring helps admins detect potential issues like buffering or lag and adjust streaming quality accordingly.
• Quality Profiles: The platform includes pre-set quality profiles, such as HD and SD, to simplify the setup process while ensuring a consistent viewing experience for all attendees.
• Adaptive Streaming: For participants with fluctuating internet speeds, the system dynamically adjusts the quality of the stream to minimize interruptions.

6. Real-Time Monitoring Tools

Effective monitoring is key to ensuring that live streaming runs smoothly throughout the meeting. Globibo’s platform provides admins with the tools to stay on top of both technical and participant engagement aspects.

• Moderation Interface: A dedicated moderation interface allows admins to monitor live chat activity during the meeting, ensuring the conversation remains relevant and appropriate.
• Message Management: Admins can flag, approve, or remove inappropriate messages in real-time to maintain meeting decorum.
• Keyword Filtering: Admins can set filters to automatically block or flag inappropriate content, ensuring that all chat activity remains professional and aligned with meeting goals.

7. Participant Engagement Features

Fostering participant engagement is essential for a successful virtual AGM. Globibo’s platform includes tools that encourage interaction and ensure that critical feedback is captured.

• Highlighting Questions: Moderators can highlight important questions or comments from the chat and direct them to the relevant panelists or presenters for live discussion.
• Logging and Reporting: All chat logs are recorded for transparency and can be included in post-meeting reports, ensuring accountability.

8. Automatic & Manual Recording Options

Recording the AGM for archival purposes is essential for compliance and reference. Globibo’s solution supports both automatic and manual recording of live streams, ensuring that nothing is missed.

• Complete Recording: Recordings capture video, audio, screen shares, and any displayed materials (e.g., presentations) during the live stream.
• Secure Storage: All recorded sessions are stored in a secure cloud environment with encryption, maintaining privacy and integrity.
• Access & Sharing: Admins can share download links for recorded sessions, providing access to shareholders who were unable to attend live.

9. Viewership & Engagement Metrics

Globibo’s platform tracks key metrics that help evaluate the success of the AGM and identify areas for improvement.

• Real-Time Viewership Tracking: Admins can monitor the number of live viewers and track how long they have been engaged, helping assess the overall interest and participation.
• Engagement Analysis: The platform tracks participant interactions, such as chat activity, questions asked, and voting participation, to gauge the level of engagement.
• Technical Performance Monitoring: Admins can track technical metrics such as buffering rates or connection drop-offs to identify issues that may have impacted the streaming experience.

10. Agenda-Driven Voting & Results

One of the most crucial components of any AGM is the voting process. Globibo’s live streaming platform integrates voting with the meeting agenda to streamline the entire voting experience.

• Agenda-Synchronized Voting: Admins can trigger the voting process for each agenda item directly from the live stream interface, ensuring that voting is done at the appropriate time in the meeting.
• Time-Bound Voting: Admins can set specific cutoff times for each voting session, helping keep the meeting on track and within its designated timeframe.
• Countdown Timers: Visual countdown timers are displayed for participants, indicating how much time remains to cast their votes.

11. Admin-Only Dashboard for Real-Time Voting Monitoring

To maintain transparency and ensure that voting results are accurate, Globibo provides admins with a real-time voting dashboard.

• Live Vote Count: The dashboard shows the number of votes cast for each option in real-time, allowing admins to track the progression of the vote.
• Secure Tallying: Votes are securely tallied and displayed in real-time, ensuring transparency and preventing tampering.
• Dynamic Updates: The dashboard updates dynamically as votes are submitted, offering admins an up-to-date overview of the voting process.

12. Transparent Results Presentation

Once the voting process concludes, Globibo ensures that the results are presented transparently to all attendees.

• Clear Results Display: The final results are displayed for each agenda item, showing the count of votes for, against, and abstaining (or a configured value/non-value poll choice).
• Customizable Display: Results can be shown as percentages, absolute numbers, or shareholder share-weighted counts, depending on meeting requirements.
• Integrated Reporting: The results are automatically included in the meeting’s final report, ensuring compliance with documentation and reporting standards.

Conclusion

Globibo’s Live Streaming & Interactive Engagement Tools transform your AGM experience by integrating robust, customizable, and secure features into one easy-to-use platform. Whether your AGM is virtual, hybrid, or in-person, our solution ensures seamless broadcasting, enhanced participant engagement, and secure, real-time voting. By offering comprehensive features like customizable streaming options, real-time monitoring, automatic recordings, and agenda-driven voting, Globibo helps you run a smooth, transparent, and efficient meeting.

With our advanced tools, your AGM will provide a more interactive, secure, and transparent experience for all stakeholders, ensuring high levels of engagement and compliance every time. Choose Globibo to elevate your AGM and keep your meeting experience at the cutting edge.